Training Materials:

• Tier One Renumbering Scheme - Table showing the relationship between old Tier One course/topic numbers and the new department-specific Tier One course numbers.
• Instructor Workload Training - Powerpoint slides from the 10/28/10 forum on updating Instructor Workload assignments.
• Class Search Presentation - Powerpoint slides from the 10/15/10 forum; details search options in the Class Search.
• UAccess Analytics Forum - Powerpoint slides from the 10/15/10 forum on UAccess Analytics.
• Enrollment Requirements and Requirement Groups: 
  • Enrollment Requirement Flow Chart - A tool to help you choose which way to use your requirement groups to control who enrolls in your courses. 
  • Requirement Group Training - Powerpoint slides from the 8/4/10 forum on Requirement Groups and Enrollment Controls.
  • Requirement Group Master List - A list of all Requirement Groups and their logic. Most recent requirement group data can be obtained in UAccess Analytics- navigate to the Course and Fee Management dashboard in Student, and choose the Course Requirements tab. Last updated 8/15/2012. 
  • Reserve Capacity - How to reserve seats for specific student populations in UAccess Student.
• Wait Lists - How to set up waitlists for individual sections within UAccess Student.
• Combined Sections - How to manage enrollments for combined sections in UAccess Student.

Useful Links:

• UITS Workshops - Training schedules, registration pages, training documents and online tutorials can be found here.
• UAccess Application Access Request - Information on how to gain access to UAccess Student, Analytics and Employee systems.
• Mosaic Community - Forums for UA employees to ask and answer questions about the different systems encompassed in the Mosaic Project. Please join the UAccess Student: Course Scheduling and Catalog group for up to date information on Course Scheduling issues.
• Frequently Asked Questions - The FAQ will be updated as RCS and the Mosaic team receive feedback from departments. (downloadable version)
• SIS/UAccess Student Glossary - A brief explanation of new terms in UAccess Student, and what they correlate to in SIS. (downloadable version)

How is the "Greenbar" process different in UAccess Student than in the old SIS system?

In SIS, the process for creating the Schedule of Classes included many steps: a copy of the previous like semester was created, from which excel spreadsheets (Greenbars) were made available to departments. The department made any necessary changes to the course offerings, submitted the revised spreadsheet, and waited for the information to appear in SIS. In the meantime, Room and Course Scheduling received the spreadsheets, reviewed and revised them for formatting and content errors, uploaded the information into scheduling software to assign rooms to those sections needing rooms, and finally uploaded that information into SIS.

In UAccess Student, the process involves fewer steps: departments are given access to the system itself with a copy of the previous like semester pre-loaded. Rather than making changes to a spreadsheet, the department can add, change and delete sections directly in the system for a period of time. After that open scheduling period is complete, Room and Course Scheduling does preliminary reviews for content, then assigns rooms and inserts those room assignments into UAccess Student. This process cuts down on unnecessary work for both the academic departments and Room and Course Scheduling, resulting in a quicker, more efficient scheduling process. After the original open scheduling period has ended, departments continue to have access to fields pertaining to enrollments, instructor names, and student access to courses, a rough equivalent of the information on SIS's screen 131. Room and Course Scheduling continues to utilize online forms for adding, changing and cancelling sections after the open scheduling period has ended.